Software management
Overview
Every company needs to give software to their employees. Graft Remote makes it easy to manage software licenses and seats, so you know at all times who has what.
How to manage software
The management of your software is done inside the Admin Section.
Create a new software
To create a software item, we need three information types.
- the name of the software,
- the product key,
- the number of seats.
Then, Graft Remote offers the possibility to indicate other details, such as
- the website the software has been bought from,
- the name and email address the software is licensed to.
- the order number,
- the cost of the software as well as the currency,
- the purchase date.
Note that if you specify a price in a currency that is different than the currency used in the company, Graft Remote will automatically convert the currency to the company currency.
Rules
- Only employees with the HR or administrator roles can add a software item.
Listing all software
In Admin > Manage software, we will find the list of all the software tracked with Graft Remote.
Every software item is listed with the number of total seats, and the number of remaining seats.
Sometimes, you will see a negative number associated with the remaining seats. This was intentional. For now, we will not limit the number of seats you are allowed to assign to employees. If there are only 30 seats and 35 are assigned, the system will let you do that - but it will warn you.
Assign a seat to an employee
In the screenshot below, there are two ways to assign seats.
The first one is to assign seats one by one. In this mode, you will have to find an employee by name, and select it to assign a seat.
The second option is to mass assign seats to all employees who don't have the software yet. When doing this, Graft Remote will warn you if the number of employees who need the software exceeds the number of available seats (as shown below).
If you agree to this, for sure, the number of remaining seats will be negative.
Once assigned, the software will appear on the profile page of the affected employee, as shown below.
Add a file
Sometimes it's helpful to store files in the context of a software. You could, for instance store an ISO file that is linked to the software, and Graft Remote could host this image for you.
To associate a file with a software, you need to create the software first. Then, on the software details page, you have access to a section that lets you upload a file.
Rules
- There is no restriction regarding the size of the files you can upload. However, please, do not store huge files (over 1Gb). Graft Remote is not meant for that and we will ask you politely to remove these files in case of abuse.